In compliance with Federal and State equal employment laws, qualified applicants are considered for all positions without regard to race, religion, gender, national origin, disability, veteran status, age, or sexual orientation.
SENIOR SECRETARY
Jobs Location: Kuala Lumpur, MalaysiaEducation:
- Diploma in Office Management or equivalent and must have minimum of 10 years relevant experience.
- Strong computer literacy skills with good knowledge in Microsoft Office.
- Strong interpersonal and organizational skills.
- Good command in English and Bahasa Malaysia.
- Able to work independently, resourceful and multi-tasks.
- A good team player and able to work under minimum supervision.
- Perform diverse secretarial duties including typing, scanning and distribution of mails, handling telephone calls, etc.
- Schedule on personnel movement and coordinate all appointments, inter-department meetings and maintain an efficient record of the meetings and also provides the Manager timely reminders on his appointments and meetings.
- Responsible in arrangement of flights and hotel accommodation, visa applications and car rentals for business and personal trips.
- Assist in preparations of presentation materials, both for internal and external use.
- Assist in compilation of weekly reports, monthly forecast reports and Executive Committee reports and also to ensure timely submission to the Management.
- Responsible in completing the corporate card statement online on a monthly basis.
- Provide administrative assistance to new team members by communicating with IT Department on setting up of e-mail address, request for computer/laptop and mobile phone prior joining in and Administrative Services Department for application of tenant pass, etc.
- Responsible in preparation of check requests for reimbursements and submit same to Finance Department for processing payment once approval is granted.
- Attend to ad-hoc requests and other duties as assigned.